When it comes to workplace professionalism in Singapore, one of the most common documents employees must submit during illness is the MC Letter Example (Singapore). This document is not just about informing your employer that you are sick—it serves as a formal and professional way to communicate your medical absence, supported by a Medical Certificate (MC) issued by a registered doctor.
The MC Letter Example (Singapore) plays a crucial role because it ensures transparency between employees and employers, maintains compliance with employment law, and protects both parties. Whether you are preparing a physical letter or a digital notification, knowing the right structure, tone, and components will help you avoid mistakes and ensure your sick leave request is taken seriously.
Tabel Download Contoh Mc Letter
Berikut adalah tabel berisi contoh format MC Letter yang bisa Anda unduh sebagai referensi:
| No. | File Name | Download |
|---|---|---|
| 1. | Sample MC Letter Format (Word) | Download |
| 2. | Sample MC Letter Format (PDF) | Download |
| 3. | Simple Sick Leave Notification | Download |
| 4. | Formal MC Letter To HR | Download |
What Is An Mc Letter In Singapore?
An MC letter is a formal notification to an employer that an employee will be on medical leave. While the medical certificate (MC) is the official document issued by a doctor or TCM practitioner, the MC letter is the written communication that accompanies it.
Key differences include:
- Medical Certificate (MC): Official document from the doctor certifying illness and recommended rest duration.
- MC Letter: A cover letter written by the employee to notify HR or their manager of the absence and to attach the MC.
Key Components Of A Valid Medical Certificate (MC)
A valid MC in Singapore must contain certain elements to be accepted by employers. These include:
- Patient Information
- Full name
- NRIC/FIN or identification number
- Doctor’s Information
- Doctor’s name
- Medical Council of Singapore (MCR) registration number
- Leave Details
- Type of medical leave (sick leave or hospitalisation leave)
- Issue date of MC
- Duration of leave
- Authenticity Features
- Serial number for verification
- Clinic stamp or digital authentication link (e.g., via mc.gov.sg)
Structure Of An Mc Letter (Singapore)
When drafting an MC Letter Example (Singapore), the following structure should be followed:
- Header Information
- Your full name, employee ID, contact number, and email.
- Date Of Letter
- The exact date the letter is written.
- Recipient Details
- Manager’s or HR’s name and designation.
- Subject Line
- Example: Medical Leave Notification – [Your Name]
- Body Of The Letter
- Clear statement of absence.
- Duration of leave.
- Mention of attached MC.
- Work handover details (if applicable).
- Contact availability.
- Closing
- A professional closing (e.g., Best regards).
Mc Letter Example To Employer
Here is a professional template you can use:
[Your Name]
[Your Employee ID]
[Your Contact Number]
[Your Email Address]
[Date]
[Manager's Name / HR Manager]
[Company Name]
[Company Address]
Subject: Medical Leave Notification – [Your Name]
Dear [Manager's Name / HR Manager],
I am writing to inform you that I am unwell and will be unable to attend work from [Start Date] to [End Date]. My doctor has diagnosed me with [brief illness description, e.g., severe flu] and has advised me to take medical leave for recovery.
Please find the attached Medical Certificate (MC) for your reference. Should I require an extension, I will update you immediately.
During my absence, I have arranged with [Colleague’s Name] to manage urgent matters. I will remain contactable at [Your Phone Number] or [Your Email Address] for critical updates.
Thank you for your understanding.
Best regards,
[Your Name]
Important Considerations
When preparing or submitting an MC letter in Singapore, keep in mind the following:
- Employer Policy: Always check your company’s HR policies regarding sick leave. Some companies may require submission within 24 hours.
- Overseas MCs: Employers may or may not accept MCs issued overseas. This is at the employer’s discretion.
- Digital MCs: Many clinics issue digital MCs with a verification link (e.g., under the mc.gov.sg domain).
- Professionalism: Keep the letter formal, polite, and concise.
- Fairness And Compliance: Employers are encouraged to apply policies fairly and in compliance with Singapore employment law.
Common Mistakes To Avoid
When writing your MC Letter Example (Singapore), avoid these errors:
- Not Attaching The MC
- A letter without the actual medical certificate may not be accepted.
- Being Too Informal
- Avoid casual phrases like “I’m feeling under the weather.” Use professional wording.
- Not Specifying Dates
- Always include both start and end dates of your leave.
- Omitting Contact Information
- Even when sick, provide a way for your employer to reach you in urgent cases.
- Late Submission
- Submitting the MC letter too late may result in rejection of sick leave claims.
Best Practices For Submitting Mc Letters
To ensure your leave request is accepted smoothly, follow these best practices:
- Submit the MC letter as soon as possible after visiting the doctor.
- Use company-approved channels (e.g., HR email, leave management system).
- Keep a copy of your MC for personal records.
- Always check if the MC serial number is valid to avoid disputes.
- Communicate openly with your manager about workload handover.
Conclusion
A properly written MC Letter Example (Singapore) is essential for maintaining professionalism, ensuring transparency, and protecting employee rights. By following the correct structure, including all key sections, and avoiding common mistakes, employees can confidently notify their employers about medical leave. Whether using a physical or digital format, a clear and respectful approach will always strengthen the relationship between employers and employees.
